Article 1 – General
It explains how your personal information is processed when you access and use Polantis. We also tell you about what choices and rights you have in respect of your personal information.
Article 2 – Purposes for the collection of your information
Polantis makes available to its users at no cost or at low cost the products created by its clients in digital format. To avail of the services Polantis users need to create an account at Polantis.com. In addition to creating an account, the personal information given to Polantis by our Users is used for the following purposes:
- Creating files,
- Performing statistical analyses,
- Providing it to our clients
- Enabling commercial prospecting.
- To communicate with you (customer service)
- Security-prevent fraud for security purposes
- To develop and provide search, learning and productivity tools and additional features
- Promotion or Survey
- Evaluating the appropriateness of products on the market and leading promotional campaigns
- to communicate with you regarding the manner in which you create an account, log on to, access and use the services or any related services or services offered by any group company or affiliate.
Use of the Website and access to the digital products requires adherence to this business model and understanding on the part of the user of the financial benefit stemming therefrom.
Marketing and promotional campaigns.
In addition: Users are informed that they may be the subject of promotional campaigns undertaken by Polantis and by our clients. Users are also hereby informed that their personal information may be the subject of profiling actions in order to better target promotional campaigns. If you have any objection to this use of your information please contact us at: email@example.com
Messages automatically created by Polantis and sent to a User’s email address (for example newsletters, special offers) always contain an opt-out / unsubscribe link. However administrative messages (including change or loss of password, account validation, ban) do not contain an opt-out link.
Contact by our clients
When registering your User account at polantis.com you expressly consent to be subject to direct prospecting by Polantis and our clients who may send you messages intended to promote, whether directly or indirectly, goods, services, or the image of a person selling such goods or providing such services according to the meaning articulated in article L34-5 of the postal and telecommunications code and/or or any amending legislation national or European including the Privacy and Electronic Communications Directive 2002 any implementing legislation and any amending or replacement legislation.
If you have any questions or concerns about this please contact us at firstname.lastname@example.org
2.1 Collection of personally-identifying information
We collect the following information:
- Last name
- First name
- Mailing address
- Postal Code
- Email address
- Telephone number / fax number
- Age / Date of Birth
- Educational background
- Agency name
- Information about software used
Mandatory personal information required and collected by Polantis: First name; Last name; Valid email address; city; country; profession; current position.
All other information listed is optional.
Sensitive Personal Data: We do not ask you to provide information relative to your race, ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual orientation or criminal record (“Sensitive Personal Data”). If for any reason you should post or include such information when registering for our using our Services, it is important that you know that it will be visible to others in the same way as information you provide which is not Sensitive Personal Data.
We reserve the right to amend or change the information we need to collect from you at any time.
The personally-identifiable information that we collect is gathered through the collection methods described below in the "Forms and Methods of Collection" section and following sections.
2.2 Forms and Methods of Collection
User Registration Information from BIMobject:
Following the Effective Date new users and certain existing users who so choose, may sign into Polantis.com from www.bimobject.com. In the case of new Users, the information inputted when creating their BIMobject Cloud user account is automatically accessed to populate the same fields on the Polantis registration page where Users may input further information in order to complete their Polantis User account.
Your information is also collected in particular through the following methods:
- Website registration form
- Form for downloading an item
- Registration form through linkedin, google, facebook, or other social media networks
- Discussion forum
- Social media networks
- Other external web pages and sources.
2.3 Log files and cookies
We collect some information through log files and cookies. This information is mainly of the following types:
- IP Address
- Operating system
- Pages visited and requests
- Day and time of connection
- Other: statistical cookies
Polantis may rely on the services of third party providers (Google Analytics or other service providers deployed for the needs of the website).
Use of such files allows us to achieve the following objectives:
- Improve service and customized experience
- Creation of customized consumer profiles
- Order tracking
- Statistical studies
A "Cookie" or tracker is an electronic file placed on a terminal (computer, tablet, smartphone, etc.) and it is read, for example, when the user consults a website, an email is read, a software program or a mobile application is installed or used, regardless of the type of terminal used (source: https://www.cnil.fr/fr/cookies-traceurs-que-dit-la-loi ).
By navigating on this site, "cookies" coming from the company that is responsible for the site concerned and/or third party companies could be placed on your device.
When you first visit this site, a banner that explains the use of "cookies" will appear. As a result, by continuing to navigate the site, the client and/or prospect will be presumed to have been informed and accepted the use of said "cookies". The consent given will be valid for a period of one (1) to thirteen (13) months, according to the cookies. The user has the option to deactivate the cookies through use of his or her browser’s parameters.
The information collected will be used to achieve the objective presented above and enable the site to track the volume, type, and configuration of the traffic that uses the site in order to develop the design and organization and for other administrative and planning purposes and more generally to improve the service we provide.
The following cookies are present on this site:
- functional cookies: these are required for the website to work properly
- analytical cookies: these allow for analysis of users’ navigation of the site
- tracking cookies: these analyse the user’s navigating habits on network sites
- third party cookies: these allow the site to offer ads and services to the user that are adapted to his or her profile
- cookies linked to social media networks
- cookies to improve the website
Their lifespan varies from one to thirteen months, depending on the cookie.
For more information on the use, management, and deletion of "cookies", for all types of browsers, please visit the following link:https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser
Article 3-How is your information shared?
3.1 Your information may be shared on Polantis in the following way
Intra Company Sharing:
We are wholly owned by BIMobject and we therefore may receive and share your information with/from BIMobject for administrative and other reasons.
Generalized and aggregated information such as how many sessions the website experiences every day, may be distributed to outside parties for purposes of marketing, sales or strategic development.
If you consent:
Where you clearly consent to us sharing your information. You can always withdraw your consent.
Through third party companies, subcontractors and service providers:
We hire third-party vendors and subcontractors to provide specialized services such as customer support; email message deployment, server facilities etc. These companies are only allowed to use your Information in order to help us fulfil our services to you. We do not provide your personal information to these companies for their own, permanent use. We require that these service providers act strictly only on our instructions and where applicable in accordance with data protection laws.
When required by law, such as when we respond to subpoenas, court orders, or legal process.
Breach or Violation:
Change in Business:
In the event of a bankruptcy, merger, acquisition, transfer of control, joint venture or other business combination involving us, or our affiliates.
With our Clients: Your information is visible to certain of our clients/manufacturers in circumstances where you download their 2D or 3D objects and it is transferred to them. Users downloading 2D or 3D objects allow manufacturers of the corresponding products to use their personal information for marketing purposes.
Article 4 – Transfers outside the European Union
Polantis is a globally accessible platform.
Users are advised that their personal information may be transferred to a recipient located in a country outside of the European Union which may have data protection laws which are different, and potentially not as protective, as the laws of your own country. Your personal information can be transferred either by:
- delivering information to a client which is itself located outside the European Union,
- delivering information to a sub-contractor or service provider located outside the European Union.
In cases of companies from the United States, an equivalency determination will allow assurance of an adequate level of protection for information transferred (Privacy shield).
On the date this document is updated, non-European companies to which data are transferred are as follows:
- Amazon Web Services,
At the effective date to the best of our knowledge, information and belief, all adhere to the principles of the Privacy Shield as stated in the updated site of the United States Department of Commerce: https://www.privacyshield.gov/list#
To the extent that Polantis is deemed to transfer your personal information outside the EU as for example to group companies, data processors, service providers, subcontractors (see Article 5 below) or storage servers outside the EU we aim to use appropriate safeguards where necessary including for example EU Commission approved Model Clauses or in the case of United States entities, evidence that same are registered under the Privacy Shield framework.
Article 5 – Sharing of personal information with subcontractors
Your information may be shared with third companies in order to provide services, in particular:
- when the User uses payment services;
- when the User publishes information that is accessible to the public in the comments area;
- when Polantis relies on the services of providers in order to provide assistance to Users,
- when Polantis operates statistical tracking of the website;
- when Polantis prepares promotional and prospecting campaigns;
- when Polantis wishes to send you informational or marketing communications in accordance with your preferences.
Polantis will aim to ensure that its subcontractors are located in the European Union and as such are subject to the GDPR however if not, safeguards as referred to in the final paragraph of Article 5 above are put in place.
Article 6-Security Policy
We take the security of your personal information very seriously. We work hard to provide appropriate technical and organisational measures to protect against compromise, loss, misuse, unauthorised access to, alteration, or destruction of the information we hold about you. We are continuously monitoring our system and strive to be one step ahead. We remind you however that there is no completely secure system and we cannot provide 100% guarantee that any information when transferred through the internet or stored on a server will be absolutely safe from intrusion or compromise and it is possible that third parties may unlawfully intercept or access transmissions or private communications over an unsecured transmission.
Article 7- EU General Data Protection Regulation 2016/679 (the "GDPR")
Where processing of your personal information is regulated by the GDPR we are obliged to provide you with certain information.
7.1 Data Controller
For the purposes of processing of personal information of Users on Polantis.com where same falls under the provisions of the GDPR, the data controller is: BIMobject AB Nordenskiöldsgatan 24, SE-211 19 Malmö, Sweden.
If you wish to contact the data controller you may do so as follows:
- you can send an email to Laura Proust email@example.com designated by the data controller;
- You can send a letter/mail to the following postal address:
The Legal Department
SE-211 19 Malmö
7.2 Legal Grounds for processing
The GDPR sets out the legal grounds for processing of personal information under Article 6. Your personal information on Polantis is processed on the following legal grounds.
Consent: Where we process your personal information based on consent, we will ask for your consent which you can freely give and withdraw subsequently at any time.
We rely on the legal basis of consent where for example you have clearly exercised your opt-in rights for instance in respect of the receipt of marketing communications.
Contract: To fulfil our contract with you.
Legitimate Interest: Where the processing of your personal information is for the purpose of our legitimate interest, provided that such processing shall not outweigh your rights and freedoms.
We may rely on the legal ground of legitimate interest where we for instance deal with your queries through our customer service.
If you have any questions about this paragraph or the lawful bases upon which we collect and use your personal information, please contact us at firstname.lastname@example.org
Article 8. Right to delete (to be forgotten), to limit use, to oppose
These rights allow you to:
- Delete your personal information
- Limit the use of your personal information
- Oppose or object to the use of your personal information
Given the business model of the Polantis company and the advantages stemming therefrom for the benefit of Users, you are informed of the fact that electing to exercise these rights is incompatible with the use of our services.
Exercising these rights with respect to our company is done through an administrator tasked with data protection: email@example.com
In addition, Users can edit or delete said personal information at will through the EDIT PROFILE option in your User account.
Any request in respect of the foregoing rights should include a photocopy of a valid, signed identity document and it should include the address where we may contact the party making the request. The response will be sent during the month following receipt of the request. The one-month period may extend to two months if the complexity of the request and/or if the number of requests require more time.
Please note that when our clients gain access to your personal information their use of and processing of same will be subject to their own privacy policies and privacy practices and we urge you to familiarize yourself with it. If you wish to oppose a client’s use of your personal information or indeed have any objection to their use of your personal information for direct marketing, prospecting or any other purposes you should contact the applicable client directly and exercise your rights against that party. If you are User in the European Union, our clients are subject to the provisions of the GDPR.
Article 9 – Right to information, to access, correct and portability
These rights allow you to:
- Access your personal information
- Correct your personal information
- Get Information regarding how your personal information is processed.
You also have the right to obtain your information in a usable digital format (portability).
These rights can be exercised by contacting the data protection service at firstname.lastname@example.org
Article 10 – Data Retention
Polantis will keep your personal information for a period that shall not exceed five years from your last use of its services.
Polantis does not store financial information (credit cards bank account details etc.) provided by its Users.
Article 11 –Data Protection Authority:
Polantis SAS respects and is bound to the CNIL (French National Commission of Information and Liberty) regulations and its declaration number at CNIL is: 1427823.
If you have any problems with the way that we are handling your personal information in addition to your general rights to contact any authority, you also have the right to lodge a complaint with the Swedish Data Protection Board (Sw. Datainspektionen) which is your lead supervisory authority in the EU.
SE-104 20 Stockholm
Phone number: +46 8 657 61 00
Article 12 – Acceptance
Thank you for using our services. We’ll keep working hard to earn your business, and your loyalty!